Parents Meeting MY2019

Important facts you need to know about West Oahu and AYSO.

6U/8U Parent Meeting slides
10U Parent Meeting slides
12U Parent Meeting slides

Kid Zone Pledge Form

Coaches Handbook – COMING SOON!!

Player Evaluation Form

Player Evaluation forms should be completed by the coach by the end of the season.  These evaluation forms are used to assist Age Group Coordinators to balance teams.

Incident Report Form

The AYSO Incident Report Form is used whenever there is a personal injury, damaged property, or threats of or actual physical violence surrounding an AYSO game, practice, event or property. The form should be prepared by the Coach, AYSO Official, or other AYSO Volunteer. The form may also be prepared by a member of the regional staff such as the regional safety director, or by tournament or event staff members.

Participation Release Form

Whenever a player or youth volunteer has suffered a concussion or an injury or illness that required the care of a physician or a visit to an emergency care facility, the AYSO Participation Release Form must be given to the parents or guardians. The participation release form must be completed in full and signed by the child’s parents or guardians before the player or youth volunteer will be allowed to participate further in the program.

Player Release Form

Once the team coach has assumed charge of the children on his/her team, the coach remains responsible until a duly designated adult has taken charge of each child after a practice or game.  No child shall be left unsupervised after a game or practice.  Parents who are unreasonably late or consistently tardy may be reported to the Regional Child and Volunteer Protection Advocate (CVPA) for action. Each coach may establish a standing policy of where children may be picked up by late parents.  AYSO does not encourage children to walk or ride a bicycle home or to a friend or relative’s house. However, we recognize that it may be necessary in some cases.  Neither AYSO nor the coach can be responsible for a child’s safety if they do walk or ride home. A parent or guardian assumes full responsibility for the safety of the child once he or she is released from a practice or game. Please note that this also applies in the case of players who are of legal driving age and transport themselves to and from AYSO activities.  If your child will be walking, riding a bicycle or driving themselves home from practice or games, please complete the following information in order for your coach to release them.

Soccer Accident Insurance (SAI) Brochure

AYSO purchases Soccer Accident Insurance ("SAI"), which pays excess medical costs up to $50,000 maximum per accident to an insured person for accidental bodily injuries incurred as a direct result of participation in a covered activity subject to the policy terms, conditions and exclusions.Eligibility for benefits is 52 weeks from the policy effective date or the date of a covered accident. Download the SAI Brochure for more detailed explanation of the plan. Accident Medical Expense Benefits are only payable:

• for usual and customary charges incurred after the deductible has been met;
• for those medically necessary covered expenses that the covered person receives;
• first medical or dental expense must be incurred within 90 days of covered accident;
• proof of loss must be filed within 90 days;
• each claim is subject to a $1000 Deductible; and 20% member Coinsurance;
• Claims will require:
  • Copies of primary Explanation of Benefits (EOB)
  • Copies of itemized insurance billing forms - UB04 or CMS1500
• No Primary Insurance: If there is no other insurance available to the registered member, the medical benefit will be processed on a primary basis subject to Usual and Customary rates, and the policy terms, conditions and exclusions.


• MAXIMUM BENEFITS PAYABLE: (subject to policy terms, conditions & limits)
  • $50,000 maximum excess medical costs
  • $15,000 for Accidental Death & Dismemberment
  • $10,000 for Dental Benefit for injuries to sound natural teeth
  • $10,000 for Orthopedic Benefit
  • $1,000 Physical Therapy; $100 per day up to 10 days

All AYSO currently registered* members (players, coaches, managers, team workers, referees, officials and volunteer workers) are "Covered Persons" for accidental bodily injury while participating in the following covered activities:

• Team practice sessions, scheduled games, tournaments, or other sponsored activities (meetings, banquets, fundraisers) provided they are under the direct supervision of an AYSO registered volunteer.
• Travel of covered members to and from a sponsored activity such as practice sessions, games, tournaments, or AYSO sanctioned activities, provided that players are traveling as a team and a licensed adult driver operates the vehicle.

Concussion Information

AYSO has partnered with the Center for Disease Control (CDC) to use the “Heads Up” Concussion training tools in support of the following guidelines in order to ensure the safety of all our participants:

The Region Safety Director must receive an AYSO Incident Report, signed Participation Release, copy of the signed Player Registration Form and copy of any SAI claim whenever a player is removed from play due to signs/symptoms of concussion. Fax/email forms to [email protected].

• Region 769 Board Meeting Minutes
  
  • February 2020
  • April 2021
  • June 2021
  • July 2021
  • July 2022
    
  • January 2023
  • February 2023
    

• Region 769 Budget
  
  • MY2019
  • MY2020
  • MY2021

• Region 769 Refund Policy
  
  • Fall 2021
  • Spring 2022
  • Fall 2022
  • Spring 2023